HGANJ Officers & Board of Directors
The HGANJ board of directors is comprised of a President, President-Elect, Past-President, Secretary, Treasurer,
and two At-Large Members:
President: Kristin DePrince, MS, CGC (September 2006 – May 2009)
President-Elect: vacant
Past-President: Allan Fisher, MD
Secretary: Rachel Allen, MS, CGC (May 2007 - May 2009)
Treasurer: Elena Ashkinadze, MS, CGC (May 2007 - May 2009)
Members At-Large: Christina Armeli, MS, CGC (September 2008-May 2010)
Kayon Williams, MS, CGC (September 2008-May 2010)
All Board members serve a two year term and are expected to attend all three HGANJ meetings per year. The Board of Directors meet on the same day (usually from 10-11am) as the general membership meeting.
President
· Chair the HGANJ meetings
· Create an agenda for the general membership meetings
· Review the minutes from each meeting as provided by the Secretary and act on any items from the minutes that require attention
· Work with the Secretary to send the minutes and meeting reminders/agendas to the general membership ideally 2 weeks prior to each scheduled meeting
· Keep in contact with the Board of Directors and standing committee chairs between meetings as needed
· Assist/participate in standing committees as needed
· Work with the Secretary to coordinate membership meetings (make sure there is a speaker and a case presentation, lunch has been ordered, the room and AV equipment have been reserved, etc.)
· Will serve on the Board of Directors as Past-President for a 2 year term
· Observe the current President in preparation for taking on this role
· Fill in for the President at his/her request at HGANJ meetings or other functions
· Assist the President and participate in standing committees
· Record minutes during Board of Directors and general membership meetings
· Type minutes and distribute to Board members and general members at next meeting
· Type agenda for distribution at meetings
· Keep membership list current and photocopy to bring for distribution at meetings.
· Record attendance
· Present new membership applications during Board of Directors and general membership meetings
· E-mail members meeting information and other messages as requested by the membership
· Print signs for meetings
· Answer e-mails sent to website
· Send thank-you notes and honoraria to speakers
· Maintain accounting log of account balance
· Issue checks for honoraria, food expenses, or any other expenses accrued by the organization
· Complete an online annual tax report and pay fees to the Division of Revenue, Business Support Services Bureau for the State of NJ Dept. of Treasurer
· Encourage/remind membership to pay annual dues
· Present a treasury report during the Board of Directors and general membership meetings
· The Member-At-Large is a representative of the general membership. His/her role and responsibilities may vary/evolve based on the current activities and needs of the organization and specific interests of the member, but may include the following:
· CEU Coordination
Coordinate a lecture series for CEUs including application, book speakers including credentials, post series submission for CEUs, liaison for ABGC site for questions about lectures. Series must be submitted at least 2 months prior to the first lecture. Assist in CME process when the situation arises (full day conference).
· Catering Coordination
Submit orders/forms for catering requests within the hospital (which requires obtaining departmental approval) and ordering from outside caterers as needed.
· Room/AV Coordination
Submit necessary forms/approvals for room requests for meetings to the department of Planning and Community Affairs within the hospital. Confirm the AV requirements of the speakers and reserve necessary equipment with the hospital’s AV coordinator.
· Participate in committee work best suited to interest/availability/expertise.
· Be available for ad hoc committees such as nominating committees.
· Be available to fill in for other board members at a meeting (i.e. Secretary).